Below is a list of things which the competition management committee are responsible for completing. Failure to complete any of the below by the deadline indicated will result in the management committee being fined £5 plus £1 per day thereafter.
Last Updated: Jan 2014
Any changes to the competition manual since the above date may not be listed. It is the responsibility of the competition management committee to ensure they check all deadlines in the manual.
28 Days Prior to the Closing of Entries
-Notify BULSCA of the Date, Time and Venue of the Competition by emailing email@example.com
-In addition if you intend to run a supplementary event which has rules that are not in the latest edition of the competition manual then you must notify BULSCA at this time.
28 Days Prior to the Competition
-Ensure the length of the pool is distributed to clubs via the university competitions list
– Ensure that rules for any supplementary events, not covered by the competition manual, are circulated via the university competitions list.
21 Days Prior to the Competition
-Ensure both the Dry SERC and Wet SERC have been emailed to firstname.lastname@example.org
-Notify the committee that the SERCs have been sent to the Judges Panel by emailing email@example.com (DO NOT attach the SERCs to this email)
7 Days Prior to the Competition
-Ensure an email is sent via the university competitions list containing the names of the all officials the the two SERC setters.
-If the aquatic SERC is to be held in a 50m pool then the time allowed for the incident must be sent out to clubs via the university competitions list.
48 Hours Prior to the Competition
-Ensure an email is sent via the university competitions list indicating whether or not teams are required to bring first aid kits. If first aid kits are required then the type must be indicated.
During the Competition
-A list of all the officials must be available on request for the duration of the competition.
Within 48 Hours of the End of the Competition
-The provisional results for the competition must be sent to firstname.lastname@example.org with headers for the SERCs filled in correctly. Score Sheet Guidance can be found here.
Within 7 Days of the End of the Competition
-The final results must be emailed to email@example.com. These will have been checked and verified including but not limited to; verifying the team names in score sheets and time sheets; reviewing all the score sheets to ensure that the correct scores have been transferred to the results sheet; checking the weighting of the SERC of scores’ checking the addition on the results sheet; reviewing all of the timekeepers sheets to ensure the correct times have been transferred to the results sheet. Score sheet guidance can be found here.